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Meeting calendar, agendas, and minutes

Here you'll find Westland District Council's meeting schedule, agendas and minutes.

Council meetings are held on the fourth Thursday of each month.

Special meetings may be called pursuant to a resolution or a requisition in writing delivered to the Chief Executive stating the time and place of the meeting and the general nature of business.

2021 schedule, agendas and minutes

Committee meetings are held throughout the year. Here are the current year’s meeting details and links to the agendas.

Audit & Risk Committee

Adopted Minutes will be loaded once confirmed

9 November 1.00pm

Council

Adopted Minutes will be loaded once confirmed

25 November 1.00pm

Cycling and Walking Subcommittee

Presentations

Adopted Minutes will be loaded once confirmed

19 October 3.00pm

Community Development Committee

Adopted Minutes will be loaded once confirmed

20 October 5.30pm

Extraordinary Chief Executive's Review Committee

Adopted Minutes will be loaded once confirmed

27 October 3.30pm

Council

Adopted Minutes will be loaded once confirmed

28 October 1.00pm

Three Waters Reform - Public information session 1

2 September 6.00pm

Three Waters Reform - Public information session 2

6 September 12.00pm

Three Waters Reform - Public information session 3

6 September 6.00pm

Planning Committee

Report to Committee - Revell Street Concept

Adopted Minutes will be loaded once confirmed.

9 September 3.00pm

Council Meeting

Presentations

Adopted Minutes will be loaded once confirmed

30 September 1.00pm

Capital Projects and tenders Committee

Presentations

Adopted Minutes will be loaded once confirmed.

3 August 3.00pm

Hokitika Waste Water Treatment Plant Oversight
Subcommittee (Inaugural Meeting)

Presentations

Adopted Minutes will be loaded once confirmed.

4 August 1.00pm

Audit and Risk Committee

Adopted Minutes will be loaded once confirmed.

10 August 1.00pm

Council Meeting

Presentations

Adopted Minutes will be loaded once confirmed.

26 August 1.00pm

West Coast Wilderness Trail Subcommittee
Adopted Minutes will be loaded once confirmed.
13 April 3.00pm
Parks, Reserves & Environment Subcommittee
Adopted Minutes
14 April 4.00pm
Extraordinary Capital Projects & Tenders Committee
Adopted Minutes will be loaded once confirmed.
16 April 3.30pm
Extraordinary Meeting of the Chief Executive’s Review Committee
Adopted Minutes will be loaded once confirmed.
29 April 12.00pm

Council Meeting
Adopted Minutes

Presentations

29 April 1.00 pm

Capital Projects and Tenders Committee
Adopted Minutes will be loaded once confirmed.

Presentations

2 February  3.00pm

Audit and Risk Committee
Adopted Minutes

9 February 1.00pm

Economic Development Committee
Adopted Minutes

16 February  3.00pm
CE's Review Committee 18 February  7.00 am
Adopted Minutes will be loaded once confirmed    

Council Meeting
Adopted Minutes

Presentations

25 February 1.00pm
Extraordinary Meeting – Westland Wilderness Trust 25 February 5.00 pm

Agendas and minutes - previous years

Copies of previous years’ ​agendas and minutes are available below. Draft minutes are available for inspection via the minute book, prior to meetings at the Council’s office.

Meeting Date Time
January 2020    

Planning and Regulatory Services Committee

21 January  1.00pm

Economic Development Committee

21 January 3.00pm

Council Meeting

23 January 1.00pm
February 2020    

Community Development Committee

Report from Community Development Advisor

3 February  5.30pm

Audit and Risk Committee – CANCELLED

5 February  3.00pm

Capital Projects and Tenders Committee

Tabled reports

Presentations:

11 February  3.00pm

Council Meeting
Presentations:

27 February 1.00pm
March 2020    

Planning and Regulatory Services Committee

12 March 3.00pm

Audit and Risk Committee

17 March 2020 1.00pm

Emergency Council Meeting

24 March 2020 3.00pm

Council Meeting -CANCELLED

26 March 1.45pm
April 2020    

Community Development Committee – CANCELLED

6 April 5.30pm

Economic Development Committee  – CANCELLED

14 April 3.00pm

Council Meeting

23 April  1.00pm
May 2020    

Extraordinary Council Meeting – to adopt the Draft 2020/21 Annual Plan and Consultation Document

4 May 1.00pm

Audit and Risk Committee

7 May 1.00pm

Capital Projects and Tenders Committee

Presentations

12 May 3.00pm

Planning and Regulatory Committee – CANCELLED

14 May 3.00pm

Economic Development Committee

Presentations

19 May 3.00pm
Council Meeting 28 May 1.00pm
   
June 2020    

Community Development Committee

Presentations

8 June 5.30pm

West Coast Wilderness Trail Subcommittee

Presentations

11 June  3.00pm

Extraordinary Meeting to hear the Draft Annual Plan 2020/2021 Submissions

Agenda Part 1

Agenda Part 2

16 June  9.00am

Council Meeting

Presentations

25 June 1.00pm

Extraordinary Meeting to Adopt the Draft Annual Plan 2020/2021

30 June 10.00am
July 2020    

Parks, Reserves and Environment Subcommittee

9 July  1.00pm

Planning and Regulatory Services Committee – CANCELLED

9 July 3.00pm

Economic Development Committee

Presentations

14 July 3.00pm

Council Meeting

Presentations

23 July 1.00pm
August 2020    

Community Development Committee

Presentations

3 August 5.30pm

Audit and Risk Committee

6 August 1.00pm

Capital Projects and Tenders Committee

11 August 3.00pm

Extraordinary Council Meeting

- to adopt the LTP 2018-28 Amendment Consultation Document

Tabled Report – Audit Report on Proposed Amendment of Long Term Plan 2018-28

21 August 3.00pm

Council Meeting

27 August 1.00pm
September 2020    

Planning and Regulatory Committee – CANCELLED

10 September   

Capital Projects and Tenders Committee

Presentations

15 September  3.00pm

Parks, Reserves and Environment Subcommittee

16 September 3.00pm

Council Meeting

Presentations

24 September 1.00pm

Extraordinary Council Meeting – Hear, deliberate and resolve on the Amendment to the Long Term Plan 2018-28

Report and Submissions

28 September 10.30am
October 2020    

Community Development Committee

Presentations

5 October 5.30pm

West Coast Wilderness Trail Subcommittee

Presentations

13 October 3.00pm

Council Meeting

22 October 1.00pm

Economic Development Committee

Presentations

29 October 3.00pm
November 2020    

Extraordinary Meeting – Annual Report 2019/2020

Reports

2 November 8.00am

Audit and Risk Committee

5 November  1.00pm

Capital Projects and Tenders Committee

Presentations

10 November 3.00pm

Planning and Regulatory Committee 

12 November 3.00pm

Extraordinary Meeting to hear submissions to the Proposed Amendment to the Speed Limit Register 

16 November  9.00am

Parks and Reserves Subcommittee

18 November 3.00pm

Council Meeting

Presentations

26 November 1.00pm
December 2020    

West Coast Wilderness Trail Subcommittee

3 December 3.00pm

Community Development Committee – CANCELLED

7 December   

Council Meeting

10 December 1.00pm

Meeting Date Time
January 2019    
Finance, Audit and Risk Meeting 24 January 2019 9.30 am
Ordinary Council Meeting 24 January 2019 11.00 am
February 2019    
Extraordinary Council Meeting 7 February 2019 4.00 pm
Finance, Audit and Risk Meeting 28 February 2019 9.30 am
Ordinary Council Meeting 28 February 2019 11.00 am
March 2019    
Finance, Audit and Risk Meeting (Cancelled) 28 March 2019 9.30 am
Ordinary Council Meeting (Cancelled) 28 March 2019 11.00 am
April 2019    
Extraordinary Council Meeting 4 April 2019 4.00 pm
Finance, Audit and Risk Meeting 18 April 2019 9.00 am
Ordinary Council Meeting 18 April 2019 11.00 am
May 2019    
Extraordinary Council Meeting 3 May 2019 3.00 pm
Finance, Audit and Risk Committee 23 May 2019 9.00 am
Council Meeting 23 May 2019 11.00 am
June 2019    

Extraordinary Council Meeting - Annual Plan Hearing

6 June 2019 9.00 am

Finance, Audit and Risk Committee

27 June 2019 9.00 am

Council Meeting

27 June 2019 11.00 am
July 2019    

Extraordinary Council Meeting

11 July 2019 4.00 pm

Finance, Audit and Risk Committee

25 July 2019 10.00 am

Council Meeting

25 July 2019 11.00 am
August 2019    

Extraordinary Council Meeting

1 August 2019 4.00 pm

Finance, Audit and Risk Committee

22 August 2019

At the conclusion of the Powhiri which commences at 8.45am

Council Meeting

Report to Council – Fox Glacier Landfill Remediation and Management Options

22 August 2019

At the conclusion of the Finance, Audit and Risk Committee Meeting

Extraordinary Council Meeting – Lazar Park Submissions

22 August 2019 2.30pm
September 2019    

Finance, Audit and Risk Committee

26 September 2019 9.00am

Council Meeting

26 September 2019 11.30am
October 2019    

Tenders Committee

3 October 2019 4.00pm

Inaugural Council Meeting

24 October 2019 9.00am

Extraordinary Council Meeting – Annual Report 2018/19

Report to Council – Annual Report 2018/19 

Appendix 1: Draft Annual Report 2018/19

31 October 2019 3.00pm
November 2019    

Council Meeting

28 November 2019 1.00pm
December 2019    

Council Meeting

Report to Council – Westland Racing Club land purchase

12 December 2019 1.00pm

Meeting

Date Time
Finance, Audit and Risk Meeting 25 January 2018 9.30 am
Ordinary Council Meeting 25 January 2018 11.00 am
Finance, Audit and Risk Meeting 22 February 2018 9.00 am
Ordinary Council Meeting 22 February 2018 11.00 am
Finance, Audit and Risk Meeting 22 March 2018 9.30 am
Ordinary Council Meeting 22 March 2018 11.00 am
Finance, Audit and Risk Meeting 26 April 2018 9.30 am
Ordinary Council Meeting 26 April 2018 11.00 am

Extraordinary Council Meeting to adopt the Draft LTP 2018-28

Draft Long Term Plan 2018 – 2028

16 May 2018 8.00 am
Extraordinary Meeting 16 May 2018 8.00 am
Finance, Audit and Risk Meeting 24 May 2018 9.30 am
Ordinary Council Meeting 24 May 2018 11.00 am
Extraordinary Meeting 11 June 2018 4.00 pm
Extraordinary Meeting 14 June 2018 8.30 am

Extraordinary Meeting

- Submissions – 2018 Review of Various Bylaws and Policy on Dogs

- Submissions – LTP 2018-2028

19 June 2018 9.00 am
Extraordinary Meeting  20 June 2018 4.00 pm
Finance, Audit and Risk Meeting 28 June 2018 8.00 am
Ordinary Council Meeting
- Submissions – Westland Economic Development Plan
28 June 2018 9.00 am
Extraordinary Council Meeting 02 July 2018 4.00 pm
Finance, Audit and Risk Meeting 26 July 2018 9.30 am
Ordinary Council Meeting 26 July 2018 11.00 am
Extraordinary Council Meeting 08 August 2018 8.00 am
Finance, Audit and Risk Meeting 23 August 2018 9.30 am
Ordinary Council Meeting 23 August 2018 11.00 am
Finance, Audit and Risk Meeting 27 September 2018 9.30 am

Ordinary Council Meeting

27 September 2018

11.00 am

Dog Control Hearing Committee 01 October 2018 8.03 am
Extraordinary Council Meeting 11 October 2018 4.00 pm
Finance, Audit and Risk Meeting 25 October 2018 9.30 am
Ordinary Council Meeting 25 October 2018 11.00 am
Tenders Committee 1 November 2018 4.00 pm
Finance, Audit and Risk Meeting 22 November 2018 9.30 am
Ordinary Council Meeting 22 November 2018 11.00 am
Extraordinary Council Meeting 29 November 2018 5.30 pm
- Confirmation of appointment of Cr to Transition Board of One District Plan    
- Submissions – Proposed Freedom Camping Bylaw 2018    
Finance, Audit and Risk Meeting 13 December 2018

10.00 am

Ordinary Council Meeting 13 December 2018 11.00 am

Meeting

Date Time
Finance, Audit and Risk 26 January 2017 9.15 am
Council   10.15 am
Finance, Audit and Risk 23 February 2017 9.00 am
Council   11.30 am
Extraordinary Council 15 March 2017 12.45 pm
Finance, Audit and Risk 23 March 2017 9.00 am
Ordinary Council   11.00 am
Extraordinary Council 07 April 2017 4.00 pm
Finance, Audit and Risk 27 April 2017 9.30 am
Ordinary Council
March 2017 Council Meeting minutes
(as adopted at April 2017 Council Meeting)
  11.00 am
Finance, Audit and Risk 29 May 2017 9.30 am
Ordinary Council   11.00 am
Finance, Audit and Risk 22 June 2017 9.00 am
Ordinary Council   11.00 am
Extraordinary Council 5 July 2017 1.00 pm
Finance, Audit and Risk 27 July 2017 9.00 am
Ordinary Council   11.00 am
Finance, Audit and Risk Meeting 24 August 2017 9.00 am
Ordinary Council Meeting   11.00 am
Ordinary Council Meeting 28 September 2017 9.00 am
Finance, Audit and Risk Meeting 10 October 2017 2.30 pm
Ordinary Council Meeting 26 October 2017 9.00 am
Extraordinary Council Meeting 31 October 2017 3.30 pm
Finance, Audit and Risk Meeting 23 November 2017 9.00 am
Ordinary Council Meeting 23 November 2017 11.00 am
Finance, Audit and Risk Meeting 14 December 2017 9.00 am
Ordinary Council Meeting 14 December 2017 11.00 am

Agendas and minutes available for 2016:

Date

28 January

   Meeting

   Council

Time

9.00 am

16 February    Executive Committee 9.00 am
25 February    Council 9.00 am
16 March   Executive Committee 9.00 am
31 March   Council 9.00 am
28 April   Council 9.00 am
25  May   Extraordinary Council – Consider      Submissions 9.00 am
    Schedule of Submissions  
    Submissions – Book 1  
    Submissions – Book 2  
    Submissions – Book 3  
    Submissions – Book 4  
    Submissions – Book 5  
    Submissions – Book 6  
    Submissions – Book 7  
    Submissions – Book 8  
26 May   Council 9.00 am
30 May   Extraordinary Council Agenda 9.00 am
9 June   Extraordinary Council Meeting 11.00 am
23 June   Council Meeting 9.00 am
28 July   Council Meeting – Part 1 9.00 am
    Council Meeting – Part 2 9.00 am
25 August   Council Meeting – Franz Josef 9.00 am
5 Sept    Executive Committee 3.00 pm
4.30 pm
29 September   Council Agenda 9.00 am
25 October   Inaugural Council Agenda 1.00 pm
31 October   Extraordinary Council Agenda 1.30 pm
    Annual Report 2015-2016 – Appendix 1  
24 November   Council Agenda – Part 1 9.00 am
    Council Agenda – Part 2  
15 December   Council Agenda 11.00 am

Date

29 January

Meeting

Council Agenda

Time

9.00 am

  Council Agenda – Appendix 1 2013-2014 Annual Report  
17 February Council Agenda 9.00 am
  Council Agenda – Appendix 1  
26 February Council Agenda 9.00 am
  Council Agenda – Appendix 1  
26 March Council Agenda 9.00 am
23 April Council Agenda 9.00 am
7 May Executive Committee 4.00 pm

11 May

Extraordinary Council 9.00 am
28 May Council Agenda 10.00 am (Franz Josef)
15 June Extraordinary Council – Long Term Plan 9.00 am
25 June Council Agenda 9.00 am
25 June Extraordinary Council Agenda 1.00 pm
30 June Extraordinary Agenda 9.00 am
  Council Plan 2015-2025  
23 July Council Agenda 9.00 am
11 August Executive Committee 1.30 pm
27 August Council Agenda 9.00 am
9 September Executive Committee 4.00 pm
24 September Council Agenda 9.00 am
29 October Council Agenda 9.00 am
2 November Council Agenda 9.00 am
26 November Council Agenda 9.00 am
17 December Council Agenda 9.00 am

Date

30 January

 

Meeting

Council Agenda

Time

9.00 am

26 February   Council Agenda 1.00 pm
    - Council Agenda - Attachment 2A  
    - Council Agenda - Attachment 2B  
27 February   Council Agenda - Part 1 9.00 am
    Council Agenda - Part 2  
10 March   Executive Committee Agenda 4.00 pm
    Executive Committee - Appendix 1  
    Executive Committee - Appendix 2  
12 March   Council Agenda 1.00 pm
    - Council Agenda - Appendix 2  
    - Council Agenda - Appendix 3  
27 March   Council Agenda - Meeting at Haast 9.00 am
10 April   Council Agenda 1.00 pm*
    2014 Draft Annual Plan  
17 April   Council Agenda 3.00 pm* note start time
22 May   Council Agenda 9.00 am
28 May   Council Agenda - Extraordinary Meeting 9.00 am
12 June   Council Agenda - Extraordinary Meeting 9.00 am
26 June   Council Agenda - Meeting at Kumara 9.00 am
    Council Agenda - Appendix 1  
17 July   Executive Committee Agenda  
24 July   Council Agenda - Meeting at Harihari 9.00 am
28 August   Council Agenda 9.00 am
25 September   Council Agenda – Part 1 10.00 am
    Council Agenda – Part 2  
30 October   Council Agenda – Part 1 9.00 am
    Council Agenda – Part 2  
27 November   Council Agenda – Part 1 10.00 am
    Council Agenda – Part 2  
2 December   Council Minutes – Rating Review 9.00 am
    Rating Review Submissions  
18 December   Council Agenda 10.00 am
24 December   Council Agenda – Extraordinary Meeting 10.00 am

Date

24 January

Meeting

Council

Time

9.00 am

  Management Report  
21 February Operations 1.00 pm
22 February Safer Community Council 9.30 am
25 February Performance Management 10.00 am
28 February Council Agenda 9.00 am
  Quarterly Report to Council  
  Management Report  
20 March Council Agenda - Special Meeting 9.00 am
28 March Council Agenda 9.00 am
  Management Report  
11 April Council Agenda - Special Meeting 9.00 am
24 April Council Agenda 9.00 am
  Management Report  
  CE Report - West Coast Wilderness Trail  
  Submissions received on the $2m Extraordinary Distribution Fund  
26 April Safer Community Council 9.30 am
23 May Council Agenda 9.00 am
  Management Report  
  Quarterly Report  
  2013-2014 Annual Plan  
27 June Council Agenda 9.00 am
  Management Report  
28 June Safer Community Council 8.30 am
4 July Council Agenda - Special Meeting 9.00 am
  2013-2014 Annual Plan Submissions Volume 1  
  2013-2014 Annual Plan Submissions Volume 2  
  2013-2014 Annual Plan Submissions Volume 3  
  2013-2014 Annual Plan Submissions Volume 4  
  2013-2014 Annual Plan Submissions Volume 5  
  2013-2014 Annual Plan Submissions Volume 6  
  2013-2014 Annual Plan Submissions Volume 7  
18 July Council Agenda 9.00 am
1 August Council Agenda 9.00 am
29 August Council Agenda 9.00 am
  Management Report  
3 September Performance Management 1.30 pm
26 September Council Agenda - Part 1 9.00 am
  Council Agenda - Part 2  
  Management Report  
  Performance Management  
24 October Council Agenda 9.00 am
31 October Council Agenda 9.00 am
28 November Council Agenda - Part 1 9.00 am
  Council Agenda - Part 2  
19 December Council Agenda - Part 1 9.00 am
  Council Agenda - Part 2