Summary of May Council meeting

Council Meeting 28 May 2020

Action List

Simon Bastion, Chief Executive spoke to the report.

Manatu Whakaaetanga Partnership Agreement has now been signed by all parties.

Kw Madgwick thanked Council for creating the agreement. Iwi look forward to the working relationship.

Marks Road reserve removed from the list as FRNZ have found an alternative location.

Chief Executive Quarterly Report

Simon Bastion, Chief Executive spoke to the report and advised that:

  • Council was able to maintain most services during the Covid-19. LIMs were the only difficulty.
  • Civil Defence remains focussed on welfare, there will be a lot of hardship throughout district
  • Racecourse – Close to finalising lease agreement with RDA.
  • FJ WWTP project has been signed off
  • Fox WTP – tender technical spec refined – rescoping by original tenderers is underway
  • Arahura water supply – tender in near future.
  • Progress on active funding applications was reported.

Council received the report.

Financial Report April 2020

Lesley Crichton, Group Manager: Corporate Services spoke to the report. Council received the report and expressed appreciation for the streamlined format.

Request to become a Guarantor Council with LGFA

Lesley Crichton, Group Manager: Corporate Services spoke to the report. Council requested that staff start the process to apply to become a guarantor council with the Local Government Funding Agency.

Marks Road Reserve Fund

Simon Bastion, Chief Executive spoke to the report. Council agreed that funds be released from the Marks Road Reserve fund ($22,608.14) for the completion of the Dennis Road Track Project in the Haast Community. Council requested that staff research other council land that could be sold or leased to provide funds for communities.

Long Term Plan 2021-2031 Environmental Scan

Emma Rae, Strategy and Communications Advisor spoke to the report. Council were advised that the document is best practice for putting together the LTP, however some of the analysis might now be unreliable due to the Covid-19 situation. Further analysis for the LTP assumptions will take place during the process. Council received the content of the Environmental Scan and instructed staff to make the summary version available on the Council website.

Community Outcomes Engagement

Emma Rae, Strategy and Communications Advisor spoke to the report. Community Outcomes are legally required for the LTP. The reintroduction of the wellbeings into the Local Government Act was a good opportunity to review them and engage with the community.

Council adopted the Community Outcomes and related strategies as a result of community engagement. Staff are directed to refer to these in developing the LTP and include them in the LTP. The results of the community engagement are to be made available on Council’s website.

Summary: 
Summary of the Council meeting, 28 May 2020