Summary of Capital Projects and Tenders Committee meeting
Tuesday 12 May 2020, 3pm
There were no additional comments on the Action List
Projects underway and status update
Dominique Tharandt, Capital Projects Manager provided an update to the Committee and talked about the information presented in the powerpoint presentation. The presentation has been circulated separately to Councillors prior to the meeting.
Carnegie Building Report
Louis Sparks, Group Manager: District Assets spoke to the report.
The committee received the report and supported option 2, the earthquake strengthening of the Carnegie Building is allowed to proceed with the condition of obtaining the sufficient external funding to complete the entire scope of works, being the seismic strengthening requirements as well as meeting museum standards.
And agreed that if no additional external funding is granted by 1 Dec 2020 Council put the project on hold until such time that the entire scope of works can be completed.
Approval of Draft Terms of Reference for West Coast Wilderness Trail Sub-Committee
Simon Bastion, Chief Executive spoke to the report.
The Committee adopted the Terms of Reference of the West Coast Wilderness Trail Sub-Committee and appointed the following members:
- Chairperson (WDC appointed representative and appointed by the Chair of the Capital Projects and Tenders Committee)
- Iwi Representation
- Ex-Officio – Mayor
- Grey District Council Representative
- Chair - West Coast Wilderness Trail Trust
- Trail Manager - West Coast Wilderness Trail Trust
- Trustpower Representative
- Department of Conservation – Hokitika Operations Manager (or representative)
Cost Plus Services Contracts – Verbal Update from Transportation Manager
Karl Jackson, Transportation Manager gave a verbal update about Cost Plus services contracts.
Risk involved for the contractor to lose money on certain items. The issue is to ensure delivery of level of service that we require.
Staff propose a cost-plus model, which provides more flexibility within the contract. This is considered a better way of managing the assets. This model has been used successfully by Buller District Council for a number of years, which is why staff consider that it would be a good option for Westland District Council.
The Committee received the report.
Local Supplier Preference – Verbal Update from Transportation Manager
Karl Jackson, Transportation Manager gave a verbal update about local supplier preference.
Helping to stimulate local economy in light of Covid-19 situation. Council needs to consider opportunities under the four well-beings and local supplier preference can improve economic and social well-being in the district. This could be achieved by using more invited tenders or requirements for tenderers to have a local base of operations.
Committee received the report