Requests for Official Information

This page explains how to make a request for official information, expected response times and any applicable fees and charges.


Under the Local Government Official Information and Meetings Act 1987 (LGOIMA) you may request information held by the Council. Any request for official information is a request made under LGOIMA, whether it is made verbally or in writing. The person requesting information does not have to state that it is an official information request for LGOIMA to apply.

We do recommend that you make your request in writing so we understand exactly what you are asking for. Sometimes Council staff may contact you to clarify the request.

The Office of the Ombudsman has produced this helpful PDF guide for people making requests for information:
Download: Making official information requests [PDF, 610Kb] from the Office of the Ombudsman website.

Make a Request

If you are making your request in writing, please address it to:
The Chief Executive, Westland District Council, Private Bag 704, Hokitika 7842

You can also email

How Long Will it Take?

The Council must respond to requests as soon as reasonably practicable and no later than 20 working days. In most instances, staff will try to get the information out to you as soon as possible.

Urgent requests can be made but the reasons for making an urgent request must be specified.

How Much Will it Cost?

The first hour of staff costs and first 20 black and white pages of information is free. The Council may charge for official information in accordance with the Fees and Charges schedule in Council’s Long Term Plan. Under clause 13(4) of LGOIMA, Council can request the amounts due are paid in advance of the release of information requested.

View the fees and charges

Land Information Memorandums (LIMs) are covered by section 44A of LGOIMA and are subject to a separate timeframe and charging regime.

Availability of Information

The Council operates under the principle of availability - the grounds for withholding information are listed in LGOIMA. We may withhold information for specific reasons. If so, we will explain the reason why.

Read a summary of grounds for withholding information

Previous LGOIMA Responses

Before sending your request, you can check if the information you require has previously been released. Previous LGOIMA responses are available from November 2019 onwards.

Find previous LGOIMA responses here.

Council Controlled Organisations

If your request relates to Council Controlled Organisations (CCOs), then you need to address your request to:

Joanne Conroy
Chairman, Westland Holdings

Melanie Anderson
Chief Executive, Destination Westland

Peter Cuff
Chairman, Westroads Limited

Further information on Council’s CCO is available at our CCO information page here.